The machine, the lot and the due date, in one place
We do not hold the medical record: the clinical act stays in the software you already use. We hold everything around it — the equipment with its checks, the consumables with their lots and expiry dates, who used what, and what a procedure actually cost. These are the things that today live in three files and in the memory of two people.
Lead physician or practice administrator
A practice or polyclinic with several specialities, where every machine has a different check interval and consumables with expiry dates are ordered when they run out.
What happens today, without a system
Every machine has its own interval, and the record is a file
The ultrasound, the analyser, the steriliser and the lamp each have a different manufacturer, a different check interval and a different service company. Whoever keeps track keeps it in a file they open when they remember, and when that person is away, it is not opened at all.
Consumables expire on the shelf
Reagents, tests, sterile materials — all of them have a lot and an expiry date. What is nearest to hand gets used rather than what expires first, and ordering happens when the box empties, not when the reorder point approaches. The loss does not show up monthly; it shows up at stocktake, as goods thrown away.
Nobody knows which lot went into which procedure
When a manufacturer recalls a lot, the question is not whether you had it, but which patients it reached. Without the link from lot to use, the answer is hunted through consumption slips, if they were written at all, or given from memory, which is not an answer.
One machine in for service rearranges the week
When a machine goes out of use, appointments are moved over the phone, one by one, and the consultations that depended on it are pushed into days that are already full. Nobody saw the service coming, even though its date had been known for a year.
The real cost of a procedure is unknown
You know what comes in. What was consumed — materials, machine time, staff time — is added up nowhere, so you cannot say which speciality is carrying the practice and which is kept on out of habit.
The capabilities, written in your language
They are the same eight capabilities everywhere; only the names of the things they track change. Where there is a screenshot, it is from the real application, with real data.
- 01Machine and tool maintenance
Each machine on its own interval, not on everyone's
Equipment enters as a fleet: a record with manufacturer, serial number and documents, a servicing procedure written step by step, and an interval of its own. Which interval each machine gets is your call, from the manufacturer's requirements and your speciality's — the system does not decide for you, it holds the due date you give it and raises it into view before it passes.
The list shows the internal code, the manufacturer, the model, the status and the next due date, with overdue rows marked.
- 02Traceability of the work
The consumable's lot stays tied to its use
Reagents, tests and sterile materials enter with a lot and an expiry date, at reception. Consumption is recorded as it happens, by scanning, and the link between the lot and the procedure it was used in stays. In a recall, the path runs both ways, on data.
The same discipline as a factory lot: reception, stock, consumption and return are movements with an author, a reason and a location, not corrections made at month end.
- 03Preventive alerts
Deadlines and due dates enter the plan on their own
The rule is written once — the machine, the procedure, the interval — and the jobs appear in the plan without anyone asking. For consumables, the reorder point and the expiry date do the work: below the point an order is proposed, and lots approaching their date raise themselves into view while they can still be used.
Anything past its date appears marked, with the due date and the interval it was calculated from.
- 04Real-time reporting
What each speciality consumed, over the range you choose
Material consumption, machine time and staff hours add up as the work is done, not at month end. They are read per speciality, per machine and per range, with real cost next to estimated cost.
Reports break down by month and by the machines that generated the consumption, with real quantity next to estimated quantity.
- 05Efficiency of your people
You know who performed the step, without hunting for blame
The steps that matter — preparing the machine, consuming a lot, the quality check — carry a person, recorded as the step is performed, from a tablet or a phone. Nothing asks for an extra signature at the end of the day; it asks for a scan where someone is already touching the thing.
One screen shows who is working and for how long, who has a task assigned and has not started it, who is free.
- 06Centralised communication
Correspondence with suppliers and service sits next to the machine
Consumable orders, quotations, service interventions and their documents are attached to the machine and to the supplier, not to one person's inbox. When a technician arrives, the history is there, not with whoever spoke to him last time. Email today; WhatsApp is the next step, not something we promise you today.
The machine's record gathers the documents, the interventions and the correspondence about it.
- 07AI models on your own data
You ask in your own words, it answers from your own data
“Which reagent lots expire this month and are still in stock” or “which machines have a check due next quarter” are questions with answers, not reports you have to ask someone for. The assistant reads from your own database, not from a general model that guesses.
What it produces is visible even without asking: every machine has its predictions tab, with the interventions due in the next 90 days and the materials they need.
The capabilities that have no place here
We write them out. A platform that claims to do everything for everyone says nothing about anyone.
Lead qualification and follow-up
Lead qualification and follow-up does not belong here. A patient calling for an appointment is not a stage in a sales pipeline, and the promotion of medical services follows rules of its own that a pipeline knows nothing about. What is left to solve — the request that must not get lost — is solved by centralised communication, not by a sales engine.
What changes for each person in the company
Lead physician
- Today
- You find out a machine is in for service on the morning you have patients booked on it.
- With the platform
- You see the due dates by quarter and move them into free days, before they stop you.
Nurse
- Today
- You take the box at the front of the shelf and write the consumption on a slip, if you get round to it.
- With the platform
- You scan the lot as you use it, and the system offers you what expires first.
Equipment officer
- Today
- You keep the checks in a file and call the service company when you remember.
- With the platform
- Each machine has its own interval, the job appears in the plan by itself, and the history stays on the record.
Practice administrator
- Today
- You know what each speciality brought in, not what it consumed.
- With the platform
- You see consumption and machine time per speciality, over the range you choose.
| Role | Today | With the platform |
|---|---|---|
| Lead physician | You find out a machine is in for service on the morning you have patients booked on it. | You see the due dates by quarter and move them into free days, before they stop you. |
| Nurse | You take the box at the front of the shelf and write the consumption on a slip, if you get round to it. | You scan the lot as you use it, and the system offers you what expires first. |
| Equipment officer | You keep the checks in a file and call the service company when you remember. | Each machine has its own interval, the job appears in the plan by itself, and the history stays on the record. |
| Practice administrator | You know what each speciality brought in, not what it consumed. | You see consumption and machine time per speciality, over the range you choose. |
Published figures, not promises
These are results achieved by real customers and already published. The case studies carrying their names go out once they have validated them.
See the platform on your own data
One hour, on the real screens, with your questions. No deck, no commitment.