What the job three months ago actually cost you
Quoting in landscaping is a well-informed guess: you look at the site, think about how many people and how many days, add a percentage and hope. What is missing is not experience, it is the number from the last job — how much was actually worked, with which machine, and what it cost. The platform collects it in the field, as the work happens, so the second quotation rests on the first.
Owner of a landscaping company
Three to ten crews in the field, planned on a whiteboard, with tools circulating between vans and a cost per job that surfaces at the end, if at all.
What happens today, without a system
The week is planned on a whiteboard
Crews, vans and jobs are laid out on a board on Monday morning and rearranged over the phone until Friday. What changed is recorded nowhere, so at the end of the month nobody can say why a three-day job took five.
The tools are many, small and mobile
Strimmers, blowers, plate compactors, a van with a trailer. They move between crews and between vans, break down without anyone knowing, get lent out and never come back. The first time you learn something is missing is the morning you cannot start the job.
The real cost per job is unknown
You know what was invoiced and what was paid for materials. The hours actually worked on each job, the time lost travelling and the machine time add up nowhere. That is how you end up quoting the same job as you did two years ago, even though you have lost money on it three times since.
Recurring maintenance contracts get forgotten
Cutting every two weeks, the spring prune, the winter preparation — this is the income that carries the company between big projects. It is remembered by one person and missed in exactly the busy months, when the client notices most.
The weather rearranges the week
Three days of rain move everything that was planned, and the moving is done over the phone, crew by crew. Which job fell behind, and by how much, is discovered at month end from the invoices, not from the plan.
The capabilities, written in your language
They are the same eight capabilities everywhere; only the names of the things they track change. Where there is a screenshot, it is from the real application, with real data.
- 01Machine and tool maintenance
Every tool has a record, even the ones carried in one hand
The strimmer, the blower and the plate compactor enter the same fleet as factory machines: their own code, a QR code, a record with manufacturer and serial number, a servicing procedure written step by step, and an interval of their own. You know where it is, with which crew, when it was last checked and what was replaced on it.
Whatever has fallen behind is marked in the list, with the due date and the interval it was calculated from — and when something breaks, the history is on the record, not in the memory of whoever last used it.
- 02Efficiency of your people
Field hours are measured where they happen
Every person carries their jobs on a phone: start the job, finish it, record the material used and photograph what has to be shown to the client. Time is measured per job rather than declared at the end of the week, and travel between jobs no longer blends into the work itself.
One screen shows who is working and for how long, who has a job assigned and has not started it, who is free.
- 03Real-time reporting
Cost per job, the company's profit lever
Hours, materials and machine time add up on the job, as the work is done. At the end you see what it cost against what was quoted, per type of job. From then on, quoting is no longer instinct, it is arithmetic on your own numbers.
Reports are read over the range you choose, with real cost next to estimated cost, broken down by month and by job.
- 04Preventive alerts
Recurring maintenance schedules itself
The rule is written once — the client, the job, the interval — and from there the job appears in the plan without anyone remembering it. The same goes for servicing the small machines and for material thresholds. What has fallen behind is marked, not forgotten.
The same mechanism holds the fleet's servicing: the rule produces the job, with the due date and the materials it needs.
- 05Lead qualification and follow-up
The quotation rests on the last job
The enquiry enters a pipeline with stages, with a person responsible and the next step written down. The quotation is composed from the catalogue of works and materials, versioned and sent as a PDF — and the price starts from the real cost of a similar job, not from a percentage added on top of materials.
The stages are configured around the way you sell — site visit, quotation, contract, execution, maintenance — not around the way the software happened to ship.
- 06Centralised communication
What was promised to the client sits next to the job
Correspondence, photos and changes requested along the way are attached to the job, not to the phone of whoever went to the site visit. When the client says it was agreed differently, the conversation has something to stand on. Email today; WhatsApp is the next step, not something we promise you today.
Photos taken in the field stay attached to the step that required them, not in a gallery on somebody's phone.
- 07AI models on your own data
You ask in your own words, it answers from your own data
“Which jobs went over the estimate by more than 20 per cent this year” is a question with an answer, not a report you have to ask someone for. The assistant reads from your own database, not from a general model that guesses.
What it produces is visible even without asking: the servicing due in the next 90 days and the materials it needs are a list, not a surprise.
The capabilities that have no place here
We write them out. A platform that claims to do everything for everyone says nothing about anyone.
Traceability of the work
Traceability as a factory uses it — a finished product tied to the lots it came from — has nothing to work on here: a landscaped garden does not produce a part with a serial number. What is left to track is the field hour and the machine it was worked with, and those appear under people and under tool maintenance, not in a lot file. We could have left it in the list under a different name. This is the more honest way.
What changes for each person in the company
Owner
- Today
- You quote the next job from experience, without knowing what the last one cost.
- With the platform
- You see the real cost per type of job and quote from your own numbers.
Crew leader
- Today
- You get the plan on Monday and rearrange it over the phone all week.
- With the platform
- You move the jobs in the plan, and the crew sees on their phones what changed.
Field worker
- Today
- You write the hours and the materials on a slip, if you get round to it before the next job.
- With the platform
- You start the job from your phone, attach the photos, and the time measures itself.
Estimator
- Today
- You build the quotation in a spreadsheet and add a percentage on top of materials.
- With the platform
- You compose the quotation from the catalogue, starting from the real cost of a similar job.
| Role | Today | With the platform |
|---|---|---|
| Owner | You quote the next job from experience, without knowing what the last one cost. | You see the real cost per type of job and quote from your own numbers. |
| Crew leader | You get the plan on Monday and rearrange it over the phone all week. | You move the jobs in the plan, and the crew sees on their phones what changed. |
| Field worker | You write the hours and the materials on a slip, if you get round to it before the next job. | You start the job from your phone, attach the photos, and the time measures itself. |
| Estimator | You build the quotation in a spreadsheet and add a percentage on top of materials. | You compose the quotation from the catalogue, starting from the real cost of a similar job. |
Published figures, not promises
These are results achieved by real customers and already published. The case studies carrying their names go out once they have validated them.
See the platform on your own data
One hour, on the real screens, with your questions. No deck, no commitment.