The set knows which patient it reached
Sterilisation happens anyway: instruments are washed, packed, run through a cycle, written down. The hard part is the proof — showing, eight months later, which set was used on a given patient and which cycle that set had been through. The platform treats the autoclave as equipment with a maintenance recipe and the instrument set as a lot, because that is exactly what they are.
Practice owner or clinic manager
A practice with two to ten chairs, where the sterilisation record lives in a notebook, and an inspection means looking for the page of the day a particular patient was treated.
What happens today, without a system
You sterilise correctly, but you cannot prove it
The cycle runs, the indicator changes colour, the nurse writes it in the notebook at the end of the shift. Eight months later the question is not whether you sterilised, but which set was used on that patient and which cycle the set had been through. The notebook answers slowly, and only if it was filled in that same day.
The set has no inventory, only habit
Whoever packs it knows from memory what goes into each set. When an instrument is lost or a tip is replaced, no record changes, because there is no record. And when the set comes back round the circuit, nobody can say which cycle number it is on.
The autoclave stops on the fully booked day
Servicing and validation tests are remembered, not scheduled. When the machine is out for a day, the schedule is moved over the phone, patient by patient, and the second autoclave — if there is one — takes over without anyone knowing which load fell behind.
Consumables expire on the shelf
Anaesthetics, impression materials and indicators all have expiry dates. They are ordered when they run out, not when they approach the reorder point, and what is nearest to hand gets used rather than what expires first. The difference shows up at stocktake, as goods thrown away.
The capabilities, written in your language
They are the same eight capabilities everywhere; only the names of the things they track change. Where there is a screenshot, it is from the real application, with real data.
- 01Machine and tool maintenance
The autoclave is equipment, not an inventory item
Each machine has its own record — manufacturer, serial number, documents — and its servicing procedure written step by step, with what each step needs. The next due date sits on the row, in the list, and anything that has fallen behind is visible there, not something you hear from a nurse. When the procedure changes, the old one is archived rather than deleted, so that what was done under it stays true.
The same record holds the history: every completed intervention, with the date it was finished, the procedure it followed and the person who carried it out.
- 02Traceability of the work
The set's code reaches the patient's record
The set behaves like a lot: it has an inventory of the instruments inside it, a code of its own and a route — packing, cycle, storage, use. Scanning at the chair links the set to the patient at the moment it is opened, not in the evening, from memory. A year later the search runs both ways: from the patient to the sets used, and from a suspect cycle to every patient it touched. The code is yours and goes as it is into the patient's medical record: the platform produces it and keeps it tied to the cycle, rather than locking it inside a screen of its own.
Romanian Ministry of Health Order 1761/2021, article 53, requires an instrument inventory for every set, an individual coding system, and the set's code to be recorded throughout the reprocessing circuit — including in the patient's medical records. Since 30 March 2022, through the amendment made by Order 854/2022, electronic traceability is explicitly permitted.
- 03Preventive alerts
Due dates schedule themselves
The rule is written once — the machine, the procedure, the interval — and from there the jobs appear in the plan without anyone asking for them. Consumables work the same way: below the reorder point, the system proposes the order instead of waiting for someone to notice the empty box.
Anything past its date appears marked, with the due date and the interval it was calculated from — monthly, quarterly, yearly.
- 04Efficiency of your people
You know who packed it and who ran the cycle
Every step of the reprocessing circuit carries a person, recorded as the step is performed, from a tablet or a phone. Not to find someone to blame: the sterilisation log asks for the operator anyway, and a signature added at the end of the day does not say who was working at eleven in the morning.
One screen shows who is working and for how long, who has a task assigned and has not started it, who is free.
- 05Real-time reporting
How many cycles, on which machine, in which month
The number of cycles per autoclave, material consumption over a range, the due dates coming up — all readable whenever you want, over the period you choose. The report is not assembled from the notebook on the morning it is asked for.
Consumption is broken down by month and by the machines that generated it, with real quantity next to estimated quantity.
- 06Centralised communication
The correspondence with the lab sits next to the case
Work sent to the dental laboratory, the confirmations, the supplier orders — all attached to the patient and to their case, not to one person's inbox. Whoever picks it up the next day sees everything that was said. Email today; WhatsApp is the next step, not something we promise you today.
The patient record gathers the cases, the documents, the invoices and the history of the conversation in one place.
- 07AI models on your own data
You ask in your own words, it answers from your own data
“Which sets went through Tuesday morning's cycle” and “which machines have validation due this month” are questions with answers, not reports you have to ask someone for. The assistant reads from your own database, not from a general model that guesses.
What it produces is visible even without asking: every machine has its predictions tab, with the interventions due in the next 90 days and the materials they need.
The capabilities that have no place here
We write them out. A platform that claims to do everything for everyone says nothing about anyone.
Lead qualification and follow-up
Lead qualification and follow-up does not belong here. A patient is not a lead, and the promotion of medical services follows rules of its own that a sales pipeline knows nothing about. The module stays in the platform for those who need it; we do not sell it to a practice, because it is not what solves the problem that brought you to this page.
What changes for each person in the company
Practice owner
- Today
- When a complaint arrives you look for the day you treated the patient and hope the notebook was filled in then, not the day after.
- With the platform
- You search for the patient and see the sets used, the cycle they went through and the person who ran it.
Nurse responsible for sterilisation
- Today
- You keep in your head what goes into each set and write the cycles in the notebook at the end of the shift.
- With the platform
- You scan the set when packing it and when loading the autoclave; the inventory and the cycle write themselves.
Chairside assistant
- Today
- You take the set out of the cupboard and check the indicator. Which set it was stays in your memory.
- With the platform
- You scan the code on the set before opening it. The link to the patient is made right there, not later.
Clinic manager
- Today
- You find out a machine is overdue for servicing on the day it stops.
- With the platform
- You see the due dates before they arrive, on each machine, and move them into days with no appointments.
| Role | Today | With the platform |
|---|---|---|
| Practice owner | When a complaint arrives you look for the day you treated the patient and hope the notebook was filled in then, not the day after. | You search for the patient and see the sets used, the cycle they went through and the person who ran it. |
| Nurse responsible for sterilisation | You keep in your head what goes into each set and write the cycles in the notebook at the end of the shift. | You scan the set when packing it and when loading the autoclave; the inventory and the cycle write themselves. |
| Chairside assistant | You take the set out of the cupboard and check the indicator. Which set it was stays in your memory. | You scan the code on the set before opening it. The link to the patient is made right there, not later. |
| Clinic manager | You find out a machine is overdue for servicing on the day it stops. | You see the due dates before they arrive, on each machine, and move them into days with no appointments. |
Published figures, not promises
These are results achieved by real customers and already published. The case studies carrying their names go out once they have validated them.
See the platform on your own data
One hour, on the real screens, with your questions. No deck, no commitment.